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Citigroup Japan Holdings Corp. (hereinafter referred to as "CJH") shall conduct its businesses appropriately and pursuant to applicable laws, regulations, and our internal policy concerning conflicts management (hereinafter referred to as the "Conflict Clearance Management Policy," or the "Policy") to avoid unreasonable harm to clients' interests in executing any transactions that pose the risk of a conflict of interest between a client and CJH/any affiliate of CJH, or between clients of CJH/any affiliate of CJH. CJH hereby makes public a summary of the Policy in accordance with applicable laws and regulations.
The following types of transactions are subject to conflicts management as types of transactions that pose the risk of a conflict of interest:
A transaction regarding which the interests of one customer conflict with those of another customer (e.g. CJH or its affiliate provides M&A related advice to customers who are in a competitive or adversarial relationship).
A transaction regarding which the interests of a customer conflict with ours or those of an affiliate of ours (e.g. CJH or its affiliate sells to a customer a bond it underwrote, while it also receives from the issuer of the bond a repayment on a loan).
Whether or not a transaction involves conflicts of interest depends on the specific circumstances of each transaction. Through registration of transactions or projects into a system for registering and managing transactions of Citigroup's investment banking and corporate banking businesses that pose the risk of a conflict of interest, as well as other means, CJH has its Conflict Clearance Department (which is independent from the front-office divisions responsible for the transactions) or Conflicts Clearance Officers of Citigroup's Global Control Group appropriately identify whether the transactions subject to management are transactions with conflicts.
CJH takes all appropriate measures to manage conflicts of interest, in principal, by employing one of the following measures or combination thereof. The list below, however, is not an exhaustive list, and CJH shall take appropriate measures suitable for each transaction or project, which include setting forth conflicts management measures, etc. in advance through establishing or amending, etc. internal policies, etc. Furthermore, based on the probability of inappropriately harming clients' interests, the business relationships with the affiliates involved, applicable laws and regulations, internal policies, Citigroup global policies applicable to CJH, business practices, reputational risks to CJH or its affiliates, or other circumstances, the level and extent of each measure employed may be different.
(i) Separating the divisions involved in the transaction (including blocking information flows between divisions or teams);
(ii) Changing the terms of, or methods of conducting, the relevant transaction;
(iii) Not engaging in, or terminating, the relevant transaction; and
(iv) Making proper disclosures concerning the relevant transaction to clients (however, we will take care not to violate confidentiality obligations applicable to CJH or its affiliates).
With respect to transactions with conflicts, the responsible business unit for the transaction will take the measures that the Conflict Clearance Department or a Conflict Clearance Officer of Citigroup's Global Control Group instructs them to take in order to resolve conflicts of interest. In determining how a conflict of interest should be managed for transactions involving CJH's affiliates in Japan, CJH shall comply with the decision made by the Conflict Clearance Council held by us, as appropriate.
CJH designates its Compliance Department as its Conflict Clearance Department and its head as the Chief Conflict Clearance Manager. Pursuant to the Policy, the Compliance Department shall, independent from front-office divisions, strive to aggregate information concerning conflicts management and to identify transactions with conflicts, determine conflicts management measures and appropriately perform its other duties concerning conflicts management under the Policy, all in coordination with the divisions controlling conflicts management within domestic and foreign affiliates, including Conflicts Clearance Officers of Citigroup's Global Control Group.
The Audit and Risk Review Department will periodically review the effectiveness of the conflicts management framework based on the Policy, the condition of conflicts management, and the personnel structure and operational framework involved in conflicts management, as well as report on it to the Board of Directors when necessary. Furthermore, the Conflict Clearance Department will revise the Policy or make other improvements from time to time as necessary.
Affiliates subject to conflicts management by CJH under the Policy are as follows:
(i) Citibank Japan Ltd. (CJL)
(ii) Citigroup Global Markets Japan Inc. (CGMJ)
(iii) Other affiliates constituting parent financial institutions, etc. or subsidiary financial institutions, etc. of CJH (including foreign affiliates).